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2016-17 Student Handbook

You are reminded of the primary right to live in a clean environment. Residents who have hygiene issues will receive a written warning regarding the issue. Continued problems may result in pest control charges, charges related to damage of unit, and/or loss of housing. Room Entry Policy All efforts are made to reduce the frequency that staff of Housing and Residential Life must enter into a student’s living space. For routine maintenance (such as pest control, air filter changes, monthly health safety inspections, etc). the office of Housing & Residential Life will provide at least 48 hours notice. Notices will be e-mailed to your Upstate email account and posted on your RA’s door. There are some circumstances that can occur where notice will not be given to you: • Emergency repairs to protect the facility and/or • Behavioral concerns of a student may constitute a violation of college policies and/or pose a risk to the health and safety of a student • Work order was submitted to Housing and Residential Life requesting that specific work be completed in a suite or apartment The following guidelines are used by all staff in Housing and Residential Life in regards to room entry: • Authorizing college personnel will not enter a student room without first knocking and identify-ing • If assigned occupants are not present, a pass key may be used to gain entry. If assigned occupants refuse entry, the staff member may ask for additional staff support and/or depending on cirucmstances may contact campus police for additional help • Whether the occupants are home or not, staff will • Whenever possible, the purpose of the entry will • Staff are not authorized to enter a student’s room • Rooms are routinely entered during the vacation periods for safety and security reasons (i.e. check thermostat, perform routine or preventa-tive Insurance and Liability USC Upstate does not assume any responsibility for the loss, damage or theft of any personal property or damages resulting from negligence of any residents, accidents, acts of nature and/or equipment failure. 173 For emergency maintenance requests call the office at ext. 5422 during business hours. After hours, contact the RA on duty in your designated area. Emergency maintenance requests include: • Water leaks • Toilet stoppages and/or toilet overflows • Air conditioners if the temp is 80 degrees or above • Heaters if the outside temperature is below 60 degrees • No hot water Any damage or misuse by residents or guests to the building/suite/apartments or to the common areas (lobbies, hallways, laundry room, game room, and volleyball and basketball court, etc.) necessitating repairs will be charged to the resident and will be required to be paid within the HRL Office within one week of the damage assessment. If no one assumes the responsibility for the damage, a prorated charge will be assessed. All students within the area of damage or destruction will share in the cost of repair. The charge will be posted on the resident’s student account. Once damage fees are assessed, residents have 30 daysto appeal the charge. This includes changes that comeat the conclusion of the academic year or when a resident vacates their space (in the event of an early departure or room change). The HRL retains a key to each apartment. Suites/ apartments may be entered for scheduled or requested maintenance checks, inspections, filter changes and extermination. HRL reserves the right to make inspections at any time. The units are sprayed on a regular basis to control pests. Residents can help this effort by keeping their rooms and suites/apartments clean and keeping all food stored properly. Submit a Residential Maintenance Request form online at the HRL webpage if you have a problem with pests. Health and Safety Inspections The HRL will conduct health and safety inspections of suite/ apartment units four times a semester and as deemed necessary to ensure health and safety guidelines are being maintained. If during routine maintenance checks, a unit is found significantly below health and safety standards, the residents will be given 24 hours to correct and clean up the apartment. The RA will specifically cite problems that need to be corrected to avoid fines. Charges will be made for damages to, unauthorized use of or alterations to any assigned space, furniture, equipment, and/or for special cleaning necessitated by student negligence. Suitemates/Roommates are jointly responsible for the care of common areas, furniture and/ or equipment. Space must be able to pass fire code at all times. health and safety of residents one’s self announce they have entered the space be stated to the occupants of the room upon the request of another student maintenance, etc.) 169 ‘16 - ‘17 Student Handbook


2016-17 Student Handbook
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