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2016-17 Student Handbook

In order to remain in good standing with housing, a student must be enrolled in a minimum of 12 credit hours per semester. Those who fall below these requirements must submit a letter to the Director of HRL to explain their reasons for needing to fall below full-time status and schedule a follow-up meeting. If a student falls below six hours within a semester and does not notify HRL he or she must move out of housing and their charges will be prorated. Note: Contract Release requests will be determined on a case-by-case basis in regards to the policies and procedures in this contract. It is HRL policy to withhold any monies to be refunded if a student has an outstanding balance on their account. General Information Housing Assignments Room assignments are made without regard to race, color, creed, religion, sexual orientation or disability HRL uses the housing application information to pair students up with similar interests and hobbies. Special considerations will be given to those who have special health needs. Those residents requiring wheelchair accessible units must notify HRL as well as Disability Services prior to being assigned housing. Apartment/Room Changes Residents shall not switch or move apartments/rooms without the written permission from HRL. Switching or moving to another suite/apartment/room without written permission will result in a $50 fine. When changing an original assignment each individual must: 1. Contact the Assistant Director in your residential area about reasons for wanting to change. 2. Complete the Room Change Form from HRL. 3. After the change has been approved you will sign out the new key to your new assignment and then begin moving your belongings from the old assign-ment 4. You will need to contact your old RA once all items are removed and your area is cleaned to complete and sign your Apartment Condition Report/ Room Condition Report (ACR/RCR). 5. Then you will have to turn in your room key from your old assignment directly to the HRL Office. At that time you will be issued a new key for your new assignment or your card will be re-programmed in HRL. You will need to schedule a time for your new RA to inventory you into your new apartment and sign the ACR/RCR. 6. You have 48 hours to have the entire move completed or the approved change will be forfeited. 7. Moves will not be considered until after the first two weeks of the semester. This allows the vacant 163 staff member, and at least one-non Housing and Residential Life staff person. Any student who is transferring to another institu-tion, even within the USC system or is not return-ing to Upstate for the spring semester, must follow this process. Failure to follow this process does not prevent cancellation charges being applied to your account as stated in the terms and conditions of your housing application. The committee reviews all requests regarding the cancelling of the housing contract as well as requests to have cancellation fees waived. Any student who is currently living in campus housing that will continue to remain enrolled at Upstate but wishes to move off campus must make application to do so through this committee. Until the committee makes a decision regarding a student’s contract, the student should not make any off-campus housing arrangements. Students who are approved to cancel their contract may be charged up to 40% of the remaining room balance. Once a decision is made by the Contract Release Committee, a student has 30 days to appeal the decision. Residents who have been granted a cancellation of their contract must have all of their personal belong ings removed and be properly checked out of his/ her fall assignment 24 hours after the last day of fall semester exams. Residents who fail to remove their personal belongings from their room/apartment will be billed a minimum $25 removal charge. Personal property will then be treated as abandoned property and therefore disposed of at that time. Abandoned Properties - 30 Day for Appeal Residents who fail to remove their personal belong-ings from their room will be charged $25/bagged items removed as well as $25/large item removed. Items will be held for 30 days after which they will be donated or disposed. Residents who fail to remove their personal belong-ings from their room in addition to a waste disposal fee. Items will only be held for 30 days. After 30 days, items will be donated or disposed of. Student Withdrawal - Refunds Students who withdraw from the university during either the fall or spring semesters, refunds of their housing charges will follow the refund schedule as outlined by the Bursar’s office. This schedule can be found at http://registrar.sc.edu/html/bannerApps/ POTDates.aspx. to the new assignment. 159 ‘16 - ‘17 Student Handbook


2016-17 Student Handbook
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