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2016-17 Student Handbook

The 2016-2017 Housing Contract is valid for the entire academic year (both fall and spring semesters). Breaking your housing contract will result in a cancellation fee equal to 40% of your room rate. Cancellations and Forfeitures If a student wishes to cancel housing prior to the contract start date, the student must put the request in writing and submit the request to Housing & Residential Life. E-mail notification can be sent to hrl@uscupstate.edu. A written notification can also be sent to Housing and Residential Life, USC Upstate, 800 University Way, Spartanburg, SC 29303. The date of receipt will determine the student’s financial obligation. Cancellations are only accepted in writing. Cancellations will not be accept-ed via telephone. Once the contract begins, if a student loses the right to live in University housing because of disciplin-ary action, failure to comply or breach of contract, no refund of housing, charges will be made for the current semester. Note: Moving off campus before the 2016- 2017 contract expires for any reasons other than the three previously mentioned will result in a cancellation fee equal to 40% of your room rate. Please note, any request to be let out of yrou contract requires approval of the Contract Release Committee. Housing contracts are for the full academic year. As such, students are expected to reside in campus housing the full year. Housing contracts may be broken or semester charges pro-rated/cancelled with the following conditions. • Documented medical emergency (with no prior condition) that requires university withdrawal • December graduation (Documentation required) • Documented mandatory withdrawal from an academic program Issues with a roommate is not considered an acceptable reason to break the housing contract. Students who wish to break their contract for any reason other than those documented above must make a request through the Contract Release Committee. The Contract Release Committee is comprised of the Director of HRL, Housing Operations Coordinator, one Residential Life This includes supervising front desk/game room staff, Resident Advisors, and advising the Residential Hall Association and Residence Hall Honor Council. Business Manager is responsible for monitoring the budget for the office, Visa accounts, debits and credits to students’ accounts, payment of housing fees, and other financial reports. Office Manager is responsible for managing the daily administrative tasks for the office. Housing Operations Coordinator is respon-sible for the housing applications, assigning rooms, and coordinating the re-applocation process for returning students. Maintenance Supervisor is responsible for facilities management, including the coordination and supervi-sion of both the maintenance and housekeeping staff. Resident Advisors (RA) work to establish a safe and accepting environment for his or her residential community by offering support, information, and opportunities for education and entertainment throughout the year. Desk/Student Assistants are part-time student workers that help monitor the daily activi-ties and operations of the desk services in the Tree Houses and Sparty’s game room. Student Assistants are part-time student workers who work with maintenance, custodial, and the HRL Office. Contract Period and Housing Agreements All applications and contracts must be accompanied by a $100 Advanced Room Payment (ARP) and a non-refundable $45 application fee. The University’s acceptance of the ARP does not constitute a guarantee of admission to the University, nor does it constitute an approval of an applicant’s application. A student must be admitted to the University before he or she receives a housing assignment. If the University approves the application, then the University will apply the ARP to the applicant’s bill. Upon move-in you will be required to sign for a Campus Living Guide. Any student who enters into a housing contract with the University must accept the respon-sibilities binding them to the terms of the contract for a full academic year. Residents will fully understand the rules/regulations, rights/responsibilities and other housing policies/procedures and have agreed to them by their signatures. 1‘6126 - ‘17 Student Handbook 158


2016-17 Student Handbook
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