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2016-17 Student Handbook

and/or referral to the Office of Student Life for sanctioning. 3. If a serious problem develops, University Police and/or a University faculty/staff member have the authority to terminate the event immediately. Advertising Policy A. Guidelines 1. Announcements of general interest to the campus community by registered student organizations, University departments, and academic units are the only type of material(s) that are permitted for advertisement on campus. Paid advertisements through the student newspaper (The Carolinian), academic announcements, and announcements posted by University officials in the conduct of their duties are exempt from these regulations (e.g. graduate school opportunities, registration dates, financial aid notices, graduation deadlines, etc.) The Office of Student Life is responsible for the interpre-tation and enforcement of this policy. 2. The distribution of any promotional material(s) shall be consistent with the orderly conduct of the University’s affairs, maintenance of University property, and the flow of traffic and persons. Distribution by means of accosting individuals, hawking, or shouting is strictly prohibited, including the hand-to-hand distribution of materials (e.g. handbills, flyers, etc.) and the placement of unsolicited materials on vehicles, or under doors. Additionally, efforts should be made by organizations to avoid litter. 3. All publicity materials not covered by the specific guidelines set forth in this policy must be approved by the Office of Student Life at least two weeks prior to advertising for the event, unless an exception is made by the Director of Student Life. B. Content 1. All announcements should indicate the name of the sponsoring student organization, University department, or academic unit, contact information, along with the date and location of the event or activi-ty. Materials that fail to meet these specifications will not be approved. 2. If the name of a non-University organization is to appear on any promotional materials, the content of the advertisement must clearly promote the event and its central message and the University organiza-tion (registered student organization, department, or academic unit) must appear on the advertisement. The name, logo, slogan, or similar identifier of the non-University organization must not appear as the dominant message on the promotional item (e.g. flyer, banner, poster, table tents, T-shirts, etc.) 3. No poster, advertisement, or announcement may publicize alcohol or controlled substances (including the advertisement of “drink specials”), use profanity, defame or slander an individual/group, or promote any illegal activities. C. Approval Process 1. Printed items (e.g. flyers, posters, etc.) must be submitted to the Office of Student Life for approval. Posted materials that have not been stamped by the Office of Student Life will be removed. Promotional materials for campus events cannot be distributed or posted until the related event is registered with the Office of Student Life. 2. Off-campus events sponsored by registered student organization may only be advertised on-campus if an approved Social Event Registration form is on file with the Office of Student Life. 3. The use of University logos, including, but not limited to the Athletic “U” (in its various forms) and the “Upstate” bar icon (in its various forms) must be approved by the Athletic Department or Office of University Communications before any signs can be produced. D. Designated Locations 1. Advertisements and announcements should only be placed on bulletin boards, and not on walls (interior or exterior), windows, light posts, or existing campus signs. Materials that will deface or damage University facilities are prohibited. Materials may be posted no earlier than two weeks prior to the scheduled event and should be removed by the sponsoring group immediately following the event. 2. Sponsoring organizations are responsible for the posting and removal of their advertisements, announcements, and other promotional materi-als. Student organizations shall retain copies of all promotional materials for a period of no less than one semester. These materials shall be made available to the Director of Student Life upon request. 3. Posting within residential facilities (Palmetto House, Magnolia House, and the Villas) is governed by Residential Life, and permission should be obtained by that department before posting items in the residence halls. 4. The Office of University Communications maintains a policy regarding the hanging of permanent and intermediate/temporary signage (i.e. exterior banners, signs, etc.) as well as use of the Marquee sign located along North Campus Blvd. For information regarding this policy, please visit the Office of University Communications website. 5. The Office of Student Life has acquired a “Spirit Rock” that is located on the Lower Quad. Registered student organizations will be able to reserve and 1‘5186 - ‘17 Student Handbook 154


2016-17 Student Handbook
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