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2016-17 Student Handbook

3. Registered student organizations may sponsor up to three (3) late night events per semester. Co-sponsorships involving two or more registered student organizations will count towards each organization’s limit. All organizations involved in the sponsorship of the event should be included on the Social Event Registration form. 4. Only one late night event may be held per evening and all late night events must be held in an area approved by the Office of Student Life. 5. All late night events must end by 2:00 a.m. and the facility must be cleared of attendees, equipment, and the facility cleaned up by 2:30 a.m. Special arrange-ments must be made with the Office of Student Life in advance for longer breakdowns necessitated by some events 6. Late night events are only permitted on Friday or Saturday nights. If an organization wants to sponsor an event on another night, the event must conclude by 11:00 p.m. C. Student Organization Responsibilities 1. Organizations wishing to sponsor a late night event must schedule a meeting with the Office of Student Life to review this policy, their registration form, and to discuss the needs of their event. 2. Sponsoring organizations are expected to adhere to the Ticketing Policy for Student Organization Events when admission is being charged . 3. Sponsoring organizations (with the assistance of their advisor) are responsible for the collection of funds at their events. It is also the responsibility of the organization to secure those funds until they can be properly deposited. 4. Student organizations with University accounts through the Office of Student Life are expected to deposit all funds by the first business day following a late night event where money was collected. 5. Sponsoring organizations are responsible for all costs incurred when planning their event (rentals, University Police, etc.) 6. Events cancelled less than three days from the date scheduled for reasons other than an act of God or University emergency may be liable for all charges associated with the event, including staffing, security, etc. D. Admission 1. Entry to late night events is restricted to USC Upstate students with ID, other college students with their college ID card, and non-student guests of USC Upstate students over the age of 18 with valid government-issued ID, unless otherwise approved by the Office of Student Life. USC Upstate students are limited to two non-student guests, and must sign in their guest. 2. Guests (non-USC Upstate students) must pay at least $2.00 more per ticket than USC Upstate students when tickets are sold for a late night event. 3. Admittance to late night events will end 30 minutes before the conclusion of the event. 4. The student organization(s) sponsoring the event will be responsible for assisting with the dispersion of attendees, during, and immediately following the event. At the end of the event, a general statement must be made by the sponsoring student organiza-tion informing all participants that the event has ended and that they should immediately vacate the premises. University Police will assist the group to deal with individuals who refuse to leave promptly. 5. Event capacity will be determined based on the venue. Once capacity is reached, no one will be admitted or readmitted to the event, even if other patrons have left the event. 6. Loitering in the areas surrounding the late night event is prohibited. It is the responsibility of the sponsoring organization to assist University Police with keeping these areas clear. 7. University Police reserves the right not to admit attendees that are deemed to be under the influence of drugs or alcohol or who display disruptive behavior. 8. Objects which in the reasonable discretion of the police officer could be used as weapons are not allowed. E. Staffing Requirements 1. Security for the event must be hired at the organi-zation’s expense and coordinated through the USC Upstate University Police Department. A ratio of one officer for each 100 attendees is required, with the minimum of two officers at any event. More officers may be required for activities deemed high risk. 2. Regardless of estimated risk level, organizations must have an Advisor (or approved designee) present for the duration of the event. Advisors are expected to assist in the enforcement of the procedures identified in this document, in addition to University policies. 3. Some events may also require a Student Life staff member to assist with the event. This will be determined by the Director of Student Life on a case by case basis. F. Penalties 1. Disruptive individuals will be subject to immediate arrest and/or referral to the Student Honor Council. Individuals are also subject to removal from the event and to a permanent trespass citation restrict-ing the individual from attending other events at USC Upstate. 2. Student organizations that do not follow these procedures or who misrepresent themselves on registration and/or event reservation forms are subject to immediate loss of all sponsoring privileges 157


2016-17 Student Handbook
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