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2016-17 Student Handbook

2. Charitable Gifts/Donations: University funds cannot be used as direct contributions to charitable organizations. Contributions may be made as a result of fundraising events where net profits may be donated to said charity. 3. Partisan Political Activities: No funds may be used for any political purposes or the support of political candidates, whether federal, state, local, or University level. 4. Equipment: All equipment purchased with University funds is the property of the University and must display a University inventory sticker. Equipment shall be audited as part of the audit process. Each organization will maintain a current inventory list coordinated with the University’s inventory. 5. Dues: a. The funding of organization dues (regional/national) shall be evaluated on the basis of the purpose and benefits given by the national organization to the local organization. This data must be attached to the funding request. b. All dues and other monies collected by a funded organization shall be reported as income and deposit-ed in the organization’s University Account. c. Appeals: An appeal of an allocation decision shall be handled in the following manner: The organization may appeal to the Student Affairs Committee and the Dean of Students. Student Organization Events I. Event Registration Registered student organizations are required to register their events with the Office of Student Life. This includes any event that is open to the public or invited guests (i.e. socials, parties, speakers, etc.). This does not include meetings. The Social Event Registration Form is available via The Agora/ OrgSync involvement portal, which can be accessed from the Office of Student Life’s website, and should be completed at least two weeks in advance of the scheduled event. II. Reservation of University Facilities Subject to prior reservation, student organizations are eligible to use University facilities for meetings and other functions. Reservation forms are available online through the Office of Special Events & Facilities. Organizations are responsible for adherence to all University policies and procedures regarding the use of University facilities. III. Alcohol at Events An organization wishing to sponsor an event where beer and/or wine are permitted must apply for permission and meet certain requirements as stated in the USC Upstate Alcohol Policy. For additional information regarding this procedure, please refer to the Facility Use Policies and Guidelines available on the Special Events website. IV. End of School Events: There is a “two-week rule” regarding events at the end of the semester. Clubs and organizations cannot have major events (parties, socials, fundraisers, etc.) after the two-week mark of the start of final exams. Awards banquets, national meetings with uncontrol-lable dates, officer recognition, and meetings are preapproved. Requests for exceptions to this policy must be presented in written form to the Director of Student Life. Deadline dates will be provided to registered student organizations at the beginning of each academic year. IV. Late Night Event Policy The late night event approval process is adminis-tered by the Office of Student Life. Social Event Registration forms are available on the Office of Student Life website, and include an area on the form to designate an event as a “Late Night Event.” Any questions regarding this Policy should be directed to the Office of Student Life, located in Campus Life Center Suite 210, 503-5122. A. Introduction In an effort to ensure the safety of the University community and its guests, the Office of Student Life has established the following guidelines in reference to late night events sponsored by student organi-zations in campus facilities. These guidelines are intended to complement the University’s existing facility usage policies and reservations process. This policy applies to all student organization sponsored events that are held in USC Upstate facilities that will conclude after 11:00 p. m. B. Late Night Event Overview 1. All organizations wishing to sponsor late night events must complete the approval procedures outlined in these guidelines. The sponsoring organi-zation must tentatively reserve the space through the standard reservation procedures for the specific venue. This reservation will remain tentative until all of the required approvals are obtained. 2. Social Event Registration forms for Late Night Events must be submitted at least four (4) weeks in advance, and must occur in accordance with the University’s Programming Deadline (“two week rule”). 1‘5166 - ‘17 Student Handbook 152


2016-17 Student Handbook
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