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2016-17 Student Handbook

IX. Requests for Funding A. Requests for Annual Funding 1. All registered student organizations whose membership is open to USC Upstate students may apply for Annual Funding. Greek-letter fraterni-ties and sororities, faith, spirituality, or belief-based organizations and partisan political organizations are ineligible to apply for Annual Funding, but are eligible to request Special Projects Funding from the Student Government Association (see next section for details). 2. A group must have a representative present at Leadership Advance to be eligible to receive any form of University funding (both Annual and Special Projects). 3. Allocations are dispersed to organizations at the start of the fall semester. Organizations wishing to request funds for the ensuing academic year should submit a Student Organization Annual Funding Request form to the Office of Student Life by the established deadline (typically during the previous spring semester). A student organization must have been registered and active for at least one academic year before applying for funds. B. Special Projects Funding If a registered student organization needs funding for travel or special events, they may also request Special Projects Funds from the Student Government Association. These applications are reviewed through-out the academic year until funds run out. Greek-letter fraternities and sororities, faith, spirituality, or belief-based organizations and partisan political organiza-tions are eligible to request funding for on-campus events that are of benefit to the student body as a whole, and are not limited to their membership. The following criteria are used by the SGA in evaluating budget requests: a. Activities: Sponsorship of campus-wide activities, attendance at SGA meetings, fundraising, and organization meetings and functions b. Past Use of Funds: the responsible use of funds allocated to the organization. c. Publicity: efforts made by the group to publicize the organization and its activities. C. Use of University Funds (Annual or Special Projects) 1. Travel: Money may be allocated for travel where members of the organization will: a. Represent the University and thereby enhance the prestige of the University and the organization. b. Gain knowledge or expertise of benefit to the student body and the individual organization. c. Greek-letter fraternities and sororities, faith, spiritu-ality, or belief-based organizations and partisan political organizations are ineligible to apply for travel funding. 155 involvement portal, which can be accessed from the Office of Student Life’s website. Registration updates should be submitted if officers, advisors, organiza-tional or contact information changes during the year. An up-to-date copy of the constitution and bylaws of each registered organization will be kept on file with the Office of Student Life. It is the responsibility of each organization to ensure that changes are submit-ted to the Office of Student Life in a timely manner. B. Fraternities & Sororities Chapters of national fraternities and sororities are also required to register as student organizations with the Office of Student Life. VII. Process for Forming a New Student Organization Students wishing to form a new campus organiza-tion should observe the following procedures. Forms and other information are available via The Agora/ Orgsync involvement portal that can be accessed from the Office of Student Life web site. The deadline for chartering a new student organization will be announced at the beginning of the Fall semester. This policy process also includes organizations that have been inactive with the Office for 2 years or longer. A. Complete and submit the Annual Registration Form. B. Submit a proposed constitution. This document should state the purpose, organization, functions and rules of the proposed organization. The new organi-zation may be permitted to meet on campus, pending approval, only to organize and set up the organization. This does not mean the organization may hold open meetings, bring in speakers, have public events or participate in fundraising efforts. C. Identify a faculty/staff advisor, and have them complete the Advisor Statement of Support. D. Schedule an orientation/activation meeting with the Office of Student Life. VIII. Fundraising Any campus organization wishing to conduct a fundraising event, or in any other way solicit funds for any purpose from nonmembers, must request permission from the Office of Student Life. This request shall be submitted a minimum of two weeks in advance of the proposed fundraising event. This includes fundraising efforts that are held off-campus. Organizations with University accounts through the Office of Student Life are required to deposit all funds raised by an event with the Office of Student Life no later than the next business day following their event, and it will be credited to the organization’s account. Student organizations that are eligible for Student Activities monies are not allowed to have outside bank accounts. 151 ‘16 - ‘17 Student Handbook


2016-17 Student Handbook
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